Event planning —

1. Find your team

Running this workshop will require at least two people and we recommend a minimum of three people – as one person can then be a designated timekeeper. See 6 (a) for recommendations on workshop numbers.

2. Watch the PALLUP film together

Try exercise 1 and 2 for yourself.

3. Meet regularly before the day to plan

So you can understand together the workshop, divide the workload and be able to share ideas and energy!

4. Decide together what types of people/services

You want to invite to the workshop – depending on the types of services and care your provide and the variety of professions and teams involved, or you may want to run a workshop with the people you work with every day. Watching the PALLUP film helps you decide who you want to invite.

5. Involve others in the organization

To gain their support for the workshop, contribute budget if needed to the resources/refreshments, willingness to release staff to come and spread the word.

6. Arrange the practicalities

• How many people to invite? – Identify a maximum number (we recommend no more than 16-18, two groups 8–9 – more people than this then you will need another table and facilitator).
• Who to invite? Plan who you would like to invite to get the right mix of people.

The most helpful aspect of this workshop for me was discussing meaningful change and what we can achieve’

• Where to run the workshop? – Book a room or space for the workshop, ideally with chairs and tables you can rearrange for group seating.
• Refreshments and breaks – The full workshop will take approximately half a day, depending on the number of breaks you wish to include between activities. If you have available funds, arranging refreshments and/or a meal for participants before or after the workshop is a great way for people to connect.
• Sending out invitations – (see resources below for an email template).
• Keeping track of who is coming and sending out reminders – it’s a good idea to keep communication going- save the dates/ flyers and email updates can all help.
• When you know who is coming divide them into groups – mix up the groups – and assign a number (Group 1 or 2) groups to each attendee’s name.

7. Prepare for your role as a facilitator

Read through this booklet and accompanying Toolkit slides, draft script and facilitators tips. Have a practice run through the event before the day and ensure you have the resources necessary for the workshop. Decide who is doing what and who is the timekeeper.

 8. Resources, Exercises and print outs

Printing things out ahead of time can help you to feel on top of what you can.